Open Hardware Summit 2020 badge

Join #badge-hacking channel on the OHS Discord:

https://discordapp.com/invite/38C57Uf

From OSHWA president Michael Weinberg:

How We Made the Open Hardware Summit All Virtual in Less Than a Week

First, thank you again to everyone – speakers, participants, and sponsors – for a fantastic 10th anniversary Open Hardware Summit.  We knew the 10th anniversary Summit would be one for the ages, although we didn’t quite expect it to be because it became the first virtual Summit.
Thanks to the timing of the Summit, the 10th anniversary Summit ended up being many people’s first virtual summit of the Covid-19 era (that includes the organizers).  Unfortunately it looks like it is unlikely to be the last. In the hopes of helping event organizers struggling with the same challenges, this blog post outlines the decisions we made and the steps we took to make it happen.

Quick Context

The Open Hardware Summit is an annual gathering of the open source hardware community held by the Open Source Hardware Association (OSHWA).  This year OSHWA partnered with the Engelberg Center on Innovation Law & Policy at NYU Law to host the event in New York City.  The event usually brings together hundreds of community members and speakers from around the world.  It was scheduled for March 13, 2020.
While the situation has been evolving for some time, as recently as March 5th (8 days before the Summit) we thought that holding a reduced in-person version of the event was the right decision.  By March 8 (5 days before the Summit) that was no longer tenable and we announced that the Summit was going all virtual.  That was the right decision, but what does going all virtual mean?

Priorities

We had two major priorities for the virtual Summit:

1. Online streaming video of all of the speakers and panels.
2. A community space for discussions and coming together.

Video

The live stream of the Summit had to be both accessible to our viewers and easy to join for our speakers and panelists.  After considering some options and consulting with experts in our community (huge thank you to Phil Torrone at Adafruit for the guidance), we concluded that a combination of YouTube and StreamYard would be the best option.
YouTube worked for our community because it is easily accessible on a wide range of platforms in most of the world.  That meant that just about everyone would be able to see the Summit from wherever they were.
StreamYard made it easy to manage the backend.  Speakers could join a virtual green room before their talk and our technical testing the day before the Summit made it clear that it was easy for them to share their slide presentations as well.  One of the members of the Summit team was able to easily add and remove people (and their screens) to the live feed, along with stills and slides for introductions, sponsors, and everything else.

Community Space

We also looked at a number of options for online discussions.  We decided that a discord server would be the best option for the open source hardware community. Discord allowed us to open the space to anyone who wanted to join, while at the same time giving us moderation control over the discussion (huge thank you for Lenore Edman from Evil Mad Scientist Laboratories for jumping in as a moderator).  Many community members were already comfortable with discord, which was also a bonus.
We also decided to use discord for a version of Q&A for the speakers.  One option would have been to try and integrate video questions from the audience into the live stream. That would have been technically possible with StreamYard (probably…), but it seemed like an unnecessary logistical complication for the organizers.  As an alternative we decided to set up separate discord channels for each of the speakers. That allowed the speakers to end their talk and move to their discord channel for further discussions.
One unexpected and welcome development was that the discord server grew into a larger community hub, with channels devoted to solutions to Covid-19, community announcements, hacking the conference badge, and even virtual conference tips.  We may decide to maintain the server well beyond the Summit as a community space.

It Mostly Worked

We scheduled brief runthroughs with all of the speakers the day before the Summit. Everyone had a chance to get comfortable with the process and work out any last minute problems.  On the day of the Summit we embedded the livestream in the Summit site, along with a link to the discord server for discussion. There were a few audio glitches where speakers had to briefly drop out, but all things considered it went pretty smoothly.
Once the Summit was over the entire livestream of the Summit was posted automatically to OSHWA’s YouTube channel.  Within a day or two we had broken out all of the individual talks into a video playlist and pulled the audio from our panel discussion into a stand alone podcast episode.
To the extent that things worked, one of the big reasons was the nature of the OSHWA community.  Besides being generally great and supportive (no small thing), the open source hardware community already sees itself as a community and is already comfortable with connecting via online tools.  That made it easy for them to enthusiastically watch the live stream and jump into the online discussion. Not all types of events have this starting point, which may suggest that they are not great candidates for this type of virtual structure.
If you are reading this because you are working on your own virtual event, good luck!  We are happy to answer questions if you have them. Email us at info@oshwa.org. StreamYard also has a referral program, so if you drop us a line at info@oshwa.org we can give you a $10 credit if you want it.

Due to the COVID-19 virus, the Open Hardware Summit has been moved from NYC to cyberspace!

2020.oshwa.org

• The livestream link will be updated here on the day of the Summit (13th March 2020).  The event will be running in EST (New York) time zone.
• For Q&A/discussions, please join the OHS discord server: https://discord.gg/38C57Uf
• Follow OHSummit on Twitter and use hashtag #ohs2020Virtual
• The link to sign up for OSHWA email updates: http://eepurl.com/gVRYVz
• The link for the open hardware survey: https://nyu.qualtrics.com/jfe/form/SV_cGDMjnMBVtDqHXL
• The link to 2021 tickets: https://www.eventbrite.com/e/open-hardware-summit-2021-tickets-99408361084

Thanks to @Anool Mahidharia 

The files including STL are here:

https://github.com/wyolum/Badge-PCB/tree/master/badge_3DP_enclosure

I have a TODO item to merge this into the main repo so this URL is best for now.

Tweets:

https://twitter.com/pdp7/status/1236257364124274688

https://twitter.com/josecastillo/status/1237095364664188941

Due to the COVID-19 virus, the Open Hardware Summit has been moved from NYC to cyberspace!

http://2020.oshwa.org/

Photos of the CircuitPython -powered Open Hardware Summit wrist badge being built at Sparkfun:

Thanks to Nate and team for all their efforts! 💖 

And thanks to Kevin at Digikey for donating the parts! 💖 

While the OHSummit is now virtual this Friday, existing ticket holders will get emailed through Eventbrite with an address form so we can ship them their OHS goodie bag including the wrist badge!

And join the Discord chat for OHS:

https://discord.gg/38C57Uf

for those interested in the wrist badge, @Michael Welling started a "#badge-hacking" channel

Fresh off the line:

Thanks to @Kevin Walseth we will be using these nylon fasteneres from Digi-Key:

RPC1552-ND (WASHER FLAT M3 NYLON) Qty 1240 (4x 310)
36-25509-ND (HEX STANDOFF M3 NYLON 8MM) Qty 1240 (4x 310)
36-29341-ND (MACH SCREW PAN SLOTTED M3X0.5) Qty 2480 (4 * 2 * 310)

I am behind on making a decision on:

• where to order qty 300 of NATO 22mm watch bands
• where to coupling nuts / spacers to attach the top and bottom PCBs

I need to try to make a decision and order by end of this week as Summit is only 4 weeks away!

Programming jig:

@Alex Camilo is working on the programming jig:

https://twitter.com/alexcamilo/status/1225679359702265856

https://twitter.com/alexcamilo/status/1226026131075276800

New boards ordered

Many of the initial assembled r0 prototypes had shorts on I2C bus:

https://github.com/oshwabadge2020/Badge-PCB/issues/33

We believe this is because of bad footprint for U5 (the 9DoF).  I removed U5 from my prototype and the bus is no longer shorted.

I have ordered new 2x2 panel from OSH Park and new stencil from OSH Stencils.  SparkFun should have by the end of the week.

Here is the fixed footprint: Fixed PQFN24 footprint for accelerometer

CHALLENGES

I am behind on making a decision on:

• where to order qty 300 of NATO 22mm watch bands
• where to coupling nuts / spacers to attach the top and bottom PCBs

Exciting tweets from @Alex Camilo  and @Michael Welling  with boards that they assembled themselves and also initial boards assembled by SparkFun:

https://twitter.com/QwertyEmbedded/status/1224189367381454848

https://twitter.com/alexcamilo/status/1224549744204308480

Here is the badge on Michael's wrist:

Here is a close up the board that Nate at SparkFun sent me: